RMS Recruiting Portal Invite Trigger

When a candidate in the RMS Recruiting Portal is moved into a requisition workflow folder that has an associated Interview Invite Trigger, a dialog box is displayed from which the Recruiting Portal user can select an existing interview to which the candidate should be invited.  Once the candidate is associated with an interview, the Interview Scheduling application automatically sends an e-mail invitation to the candidate and adds the candidate contact information to the Candidate Summary Table associated with the specified interview.  

Users must have access to RMS Recruiting Portal as well as visibility permissions for the requisition and workflow to initiate this process.

  1. Note: For this trigger to work successfully, the RMS user must also be an Interview Scheduling user. If the RMS user is not also an Interview Scheduling user, an error message displays when this trigger executes.  

To initiate the invite trigger in the RMS Recruiting Portal:

  1. In the Recruiting Portal, go to the requisition to which the candidate applied.

  2. Expand the workflow folder, and click on the candidate record within the folder.

  3. Drag the candidate record or records to the workflow folder with the configured Interview Invite Trigger.

  4. A dialog box is displayed with a list of interviews that match the category assigned to the invitation trigger  The instructional text for this trigger is defined in the RMS Administration Portal.

  1. If you have permission to view the interview and the interviews that are in an Active state, do one of the following:

  2. If you moved one candidate to the workflow trigger folder, select the interview to which you want to invite the candidate.

  3. If you moved more than one candidate to the workflow trigger, you can invite candidates to the same interview or you can select a separate interview for each candidate. To invite the candidates to the same interview, select the Apply to All Candidates check box. If you do not select this check box, you will be asked to select an interview for each remaining candidate.

  1. Click OK.

Additional Information

About RMS Information

Invite Trigger Field Definitions